Index

Accounting machines,

• making entries, 54

Adding and calculating,

• various devices, 68/82
• arrangement of columns, 71/73
• overlapping forms, 74, 76, 79
• masking of columns, 73
• tumbler printing, 73, 80

Address space,

• postal folders, 108/111
• window envelopes, 104/105

Addressing equipment,

• making entries, 54/56

A.D.P. forms, 63

• input documents, 64, 65

Analysis of data for forms design, 11/13

Appearance,

• general, 22/23
• lines, 23
• panels, 22, 23
• arms: distinguishing imprint, 18, 20

Assembly of data for forms design, 11/13

Books of forms, 88

Boxes and panels, general, 22, 23

• codings, 64, 65
• forms completed by typewriter, 49
• emphasis, 28
• entry of large numbers, 30, 47
• position of captions, 26/28, 49

Calculating: see Adding

Captions, general, 38

• forms completed by typewriter, 49
• position, 26/28, 49
• simplification, 24

Carbon coatings, 136

• patches, 136
• bands, 136

Carbon copying, general, 133/143

• registration between copies, 138, 141, 143

Carbon papers: various types and sizes,

133/136

Carbon posting strips, 77

Checking entries, 68

Check list for forms design, 166

Coding of data, 59/60, 64, 65

Colours,

• papers and inks, 99
• factors affecting choice, 99/100

Collection and assembly of data for forms

• design, 11/13

Columns,

• arrangement, 22, 45, 71, 72
• coded analysis, 81
• reading aids, 24, 46, 47, 67
• staggering, 46, 69, 70

Completion of forms by public: design

• factors, 16/18, 22

Conditions, working, 17

Continuous stationery,

• make-up, 91, 92
• strips of forms, 93, 142

Copies, general, 23

• distinguishing copies, 101/102, 139

Copying: from the form, 66, 67

Corners,

• cut, 89
• rounded, 89
• sorting symbols, ro1, 102

Cost factors, 17

Declaration: counter signatures, 38

Delivery of forms from printers, 158

Draft forms,

• layout and instructions to printer, 112/118, 155
• instructions for reproduction, 154

Dual purpose punched cards, 61

Duplicating processes, 144

Electronic computer forms (ADP), 63

Entries and entry spaces, 45

• accounting machines, 54
• addressing machines, 54/56
• grouping, 47
• illustrative entries, 27
• instructions, 29, 32, 33
• position, 22, 49, 50, 78
• pre-codings, 60
• preprinted, 40/44
• reading aids, 45, 46, 50
• simplification: by printing likely answers
• and providing for an indication of
• choice, 40/44
• space required, 45
• typewriter, 49/50

Envelopes: sizes and shapes, 103, 105

• international ‘A’ sizes, 94, 103
• window and aperture, 104

Erasure, 98

Filing documents, 83

• wallet type case papers, 84, 86

Folders, postal, 108, 111

Folding,

• envelope sizes, 104/107
• folding marks, 108/111

Gummed coloured labels, 99

Gumming edges, 88

Handling forms, 94, 98

Headings of forms, 17/19

Impact on public: factors, 16/18, 21, 22

Indexes, general, 83

• wallet type case paper, 84
• alpha-chronological list, 86

Ink,

• colours, 99
• colour contrasts to aid reading, 100
• colour in working conditions, 100

Instructions,

• brevity and clarity, 32/33
• classification, 35, 37
• diagrams, 33
• making entries, 35, 36
• position, 33, 35, 36, 37

Instructions for reproducing the form, 154

Internal transit documents, 103

Labels, economy, 103

Letterpress: see Typographical treatment

Line numbers, 25, 50

Lines,

• appearance, 120
• colours, 23
• dotted, 22, 29, 30
• folding, 89, 108, 111
• guide lines for machine entries, 50
• need for, 23
• pen rulings, 22, 23
• printed, 22, 120

Machines: see Office machines

Mailhandling equipment: requirements, 105

Make-up of forms, 88

Margins,

• binders, 83
• bound books, 83
• filed forms, 83
• padded forms, 88
• printing non-essential matter, 20
• typewritten entries, 48
• trimming, 94

Masking devices, 67, 73

Multi-part forms, 88, 139

Names, 38

Nationality, 38

Ncr paper, 136

Notes and instructions: see Instructions

Numbers for entry spaces, 23

Numbering of forms,

• identification, 18
• serial, 18

Office machines,

• layout requirements, 22

Offset lithoform production, 87

Padded forms, 88

Panels and boxes,

• general, 22, 23
• codings, 64, 65
• emphasis, 28
• entry of large numbers, 30, 47
• forms completed by typewriter, 49
• position of captions, 26/28, 49

Paper,

• colours available, 99
• colour contrast to aid reading, 100
• quality, 98, 108
• ink entries, 98
• pencil entries, 98

Peg board forms, 143

Pen rulings, 22, 23

Pencil entries, 98

Perforations, 89

Photocopying, 145

Postal folders, 108/111

Preliminary consideration of data, 16

Preprinted entries: see Entries

Printed forms: production, 87, 154

Printing instructions, 154

Proofs,

• alterations to, etc., 156
• symbols for correcting, 159

Publications, etc., for reference, 170

Punched cards: input and output documents, 57/62

• dual purpose cards, 61

Punched holes,

• general, 83, 85, 89
• filing, 83
• sprocket feed for forms, 142

Quantity of forms,

• method of reproduction, 154
• quantity to order, 158

Questions on form, 38

Ready reckoners, 75

Registration between copies: see Copies

Reprints, 158

Reproduction of forms: general, 87

• instructions for printer, 154
• technical advice, 17

Review of forms, 9

Rules: see Typographical treatment

Ruling: see Lines

Samples, for printer, 156

Scoring, for folding, 89

Serial numbers, 20, 31

Shading, 24

Signals, 83, 86

Size of forms and paper, general, 94

• commercial forms, 95
• duplicating paper, 96
• printing paper B.S. and International ‘A’ sizes, 94, 97
• writing paper B.S. and International ‘A’ sizes, 94, 97

Sketch of form to assist printer, 112, 115/117

Sorting, 94

Spacing allowances, 45

Specification for printing, 158

Sprocket feed, 142

Spirit duplicating process, 144

Staggering totals, 69, 70

Stippling,

• to aid reading, 24
• to assist adding, 79

Stock forms: H.M.S.O., 16

Strips of forms, 93, 142

Status of signatory, 38

Supply arrangements, 158

Symbols and marks,

• to indicate instructions, 23
• for proof correction, 159

Tabulation Stops (typewriters), 48

Title of form, 18

Transparencies, 145/153

Translucent paper and dyeline copying,

145/153

Tumbler printing, 50, 73, 80, 89

Typewriter characters, 51

Typewritten entries: general, 48

• continuous stationery, 48
• varityper, 52

Typographical treatment, 112/113

• choice of type, weights and faces, 113, 11g, 120
• rules, 120

Varityper characters, 52, 53

WINDOW envelopes, 104

Wording of forms, 21, 38

Working conditions, 17